Health and Safety (Traded Service) Privacy Notice
Who are we and what we do
The Health and Safety Team is part of Gateshead Council. We are based at the Civic Centre, Gateshead. We provide the following services to organisations that purchase our SLA:
- professional health and safety advice and guidance. This includes provision of a named Health and Safety Officer to support your establishment.
- liaison with enforcement authorities (for example, Health and Safety Executive (HSE))
- guidance on health and safety legislation, best practice and policies and procedures
- provision of advice and support on conducting risk assessments
- provision of an incident reporting system and the administration of it
- investigate accidents and incidents as deemed appropriate. This includes reporting to the Health and Safety Executive under the Reporting of Incidents, Diseases and Dangerous Occurrences Regulations (RIDDOR)
- site visits to investigate problems and discuss complex issues
- practical support in dealing with external agencies such as Trade Unions, and health and safety executive
- provision of safety alerts and safety briefings to assist the school or academy to meet their responsibilities
- consultation with schools, academies and trade unions via the School's health and safety advisory group
- Access to CLEAPSS (Consortium of Local Education Authorities for the Provision of Science Services). This includes access to the CLEAPSS telephone and email helpline and resources on the CLEAPSS website.
- Radiation Protection Officer (if applicable)
What type of information is collected about you
We collect personal information to understand your needs and provide services to our client organisation. Information may include:
- name
- address
- date of birth
- email address and telephone number
- gender
- details of your qualifications and skills
- information about medical or health conditions
How we collect information about you
We collect information about you from various sources to ensure that we meet your needs, including any information that has been:
- recorded or processed in accordance with procedures relating to accidents, near-misses or incident investigations relating to an educational visit. This can include names, addresses, phone numbers health information, details of any witnesses or third parties
- recorded or processed as part of audits and inspections
- received via emails, phone calls and forms
Why we need your information
Our purpose for collecting personal information is to enable us to:
perform the services listed above and with accurate and up-to-date information
The lawful basis for our processing is:
- legal obligation
- legitimate interests
Our lawful basis for processing of sensitive personal data is:
reasons of substantial public interest (with a basis in law)
The legislation the service is obliged to comply with includes:
- The Health and Safety at Work Act
- reporting of Incidents, Diseases and dangerous Occurrences Regulations (RIDDOR).
Who your information can be shared with
Our Corporate Privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery. The Health and Safety Team can share your information with:
internal staff as appropriate for example line management
Trade Unions
insurance representatives
the health and safety executive
the emergency services
If we wish to share your information with other council services or third parties for purposes outside of those listed above, we will ask your permission.
How long we will keep your information
We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact csghealthandsafety@gateshead.gov.uk
Where your information is held
We hold personal information in secure electronic systems on Gateshead council servers.
How you can update your information
Our delivery of efficient services depends on the accuracy of your information.
Please inform us of any changes to the following:
email address
personal circumstances
postal address
any of the other information we hold
Please contact: csghealthandsafety@gateshead.gov.uk
Your information rights
Please see the relevant section of our Corporate privacy notice.
Marketing and e-newsletters
Please see our email marketing privacy notice.
Business intelligence, profiling and automated-decision making
Please see the relevant section of our Corportate privacy notice.
Protecting your information
Please see the relevant section of our Corportate privacy notice.
Data Protection Officer
Data Protection Officer
Civic Centre
Regent Street
Gateshead
NE8 1HH
Contact telephone number: 0191 433 3000
Information Commissioner's Office
The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us.
For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Contact telephone number: 0303 123 1113 or 01625 545 745