Water Safety Policy

9.1 We will maintain a core asset register of all properties we own or manage, setting out which properties require a Legionella Risk Assessment (LRA). We will also set out which properties require ongoing testing and monitoring as prescribed by the written control scheme (for example, monthly temperature checks).

9.2 We will operate a robust process to manage all changes to stock, including property acquisitions and disposals, to ensure that properties are not omitted from water safety programmes and the programmes remain up to date.

9.3 We will hold LRA inspection dates LRAs and testing and monitoring records against all properties on each programme. This information will be held in NEC, GP2, C365 and our document management system.

9.4 We will hold LRA inspection dates, LRAs, and testing and monitoring records against all properties on each programme. These will be held in the Orchard Housing Management system for the applicable dates and a shared drive for the physical LRAs and records.

9.5 We will keep water safety logbooks electronically (or securely on site where practical), for all properties on the LRA programme.

9.6 We will keep all records for at least five years or for the duration that we own and manage the property. This will be in line with our document retention policy and have robust processes and controls in place to maintain appropriate levels of security for all water safety related data.