Fire Safety Policy

The Council will maintain a core asset register of all properties it owns or manages, setting out which properties require an Fire Risk Assessment (FRA). It will also set out which properties require fire safety servicing and maintenance regimes (for example, fire alarms, emergency lighting and smoke/heat detection).

Housing Management will operate a robust process to manage all changes to stock, including property acquisitions and disposals, to ensure that properties are not omitted from fire safety programmes and the programme remains up to date.

The C365 IT system will hold fire safety inspection dates, FRAs, FRA actions, and fire safety servicing records against all properties on each programme. The dates of FRAs and FRA actions will be held in the NEC/C365, and the FRA documents and fire safety serving records will be held in our document management system.

The Council will keep electronic copies of maintenance on the FRA programme.  In addition to this it will keep hard copy logbooks on site for regular tests and checks for our high-rise residential buildings and our aged persons units.

The Council will keep all records and data, for the duration that it owns and manage the property/in line with our document retention policy and will have robust processes and controls in place to maintain appropriate levels of security for all fire safety related data.