Selective landlord licensing conditions
8. Tenancy management
The licence holder must;
a. carry out a Right to Rent check in order to prevent those without lawful immigration status from accessing the private rented sector. The check must be carried out in accordance with the Immigration Act 2014 (opens new window). Provide to the Local Authority within seven days of the request, a copy of the right to rent check undertaken for each tenant occupying the property. (DC)
b. on commencement of a new tenancy provide the following prescribed information to their tenant. (DC)
- Energy performance certificate (The rating of the EPC must meet the current version of the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015 (opens new window) at the time of letting unless exempt)
- A valid gas safety certificate
- A copy of the Government '"How to rent: the checklist for renting in England (opens new window)".
c. provide on demand to the Local Authority, full names, and dates of birth of all individuals occupying the house (DC)
d. ensure that they or anyone acting on their behalf (for example, a managing agent or contractor) give the tenant or occupier at least 24 hours' written notice of their intention to enter the house and specify the reasons why entry is required. The exception to this is when it would not be reasonable to give such notice and access is urgent, for example in an emergency (DC)
e. where a tenancy is terminated, ensure the correct process is followed in accordance with the Housing Act 1988 (opens new window) and to provide to the Local Authority, on demand, a copy of all relevant documentation to demonstrate that the correct process has been followed (DC)
f. ensure that when rent or licence fees are paid by the tenant on a weekly basis, they shall provide a rent book or other similar document for use in respect of the premises as set out in s.4(1) Landlord and Tenant Act 1985 (opens new window). Provide to the Local Authority within seven days of the request, a copy of the rent receipts and records. (DC)