Gateshead network of children with disabilities
This privacy notice tells you about what information we collect about you, how we use that information and who we share it with.
Who are we and what do we do
Gateshead Council is required to keep a register of children and young people with a special educational need or disability up to the age of 25. In Gateshead we call this register the Gateshead network of children with disabilities.
This privacy notice provides specific information about how we process your personal data. It is an addition to the information contained in our Corporate Privacy Notice.
What type of information is collected about you
We collect personal information to understand your needs and provide services. Information may include:
- child name, address, date of birth
- parent/carer name, address and contact details
We also collect the following special category data:
- gender
- type of disability, for example mobility, learning difficulty, communication problems
- details of any specific condition, for example autism, downs syndrome
How we collect information about you
We collect information about you from various sources to ensure that we meet your needs, including:
- information will normally be collected through an on line application form
- if requested information can be gathered via email if applicant unable to use on line application
Why we need your information
Our purpose for collecting personal information is to enable us to:
- provide services to you. It is necessary for us to use your personal information to assess your needs and identify the most appropriate services available to you.
To do so we will use the following lawful basis for processing your information:
- the data subject has given consent to the processing of his or her personal data for one or more specific purposes
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Where more sensitive data is involved such as health records, (referred to as "Special Category" data) then an additional basis is required to process this data. For special category data we rely on the following:
- the data subject has given explicit consent to the processing of those personal data for one or more specified purposes
- health or social care (with a basis in law)
- reasons of substantial public interest (with a basis in law)
The legislation the service is obliged to comply with includes:
all Councils have a legal obligation to maintain a register under the Children's Act 1989.
Who your information can be shared with
The information we collect will be used to enter your child's details onto the Gateshead network of children with disabilities to enable information of interest to be shared with you as follows:
- letter, email or text alerts will be provided with information about services and events that may be of interest to parents and carers of children who have a disability and/or learning disability
- entry into Max Card scheme which offers discounts to organisations across Gateshead and the North East
- you will also have the option of sharing your contact details with the Gateshead Parent Carer Forum which organises events for parents and carers
Statistical information may also be used to help us to understand better what services are needed and in what areas. This information will be anonymised so that individuals cannot be identified.
Who your information can be shared with
Our Corporate Privacy notice explains information sharing the Council carries out. This sharing fulfils statutory obligations, legal requirements and service delivery.
If we wish to share your information with other council services or third parties for purposes outside of those listed above we will ask your permission.
How long we will keep your information
We keep your information for as long as we need to provide services to you. We may also need to keep your information in accordance with legal or other obligations. Where we have no need to keep your data it will be securely destroyed. We keep a Record of Processing Activity (a requirement under the GDPR). This sets out the specific retention periods applicable in different circumstances. For more information please contact: disabledchildrenteam@gateshead.gov.uk
Where your information is held
We hold personal information in secure electronic systems on Gateshead council servers.
How you can update your information
Our delivery of efficient services depends on the accuracy of your information.
Please inform us of any changes to the following:
email address
personal circumstances
postal address
any of the other information we hold
Please contact: disabledchildrenteam@gateshead.gov.uk
Your information rights
Please see the relevant section of our Corporate Privacy Notice.
Marketing and e-newsletters
Please see our email marketing privacy notice.
Business intelligence, profiling and automated-decision making
Please see the relevant section of our Corporate Privacy Notice.
Protecting your information
Please see the relevant section of our Corporate Privacy Notice.
Data Protection Officer
Civic Centre
Regent Street
Gateshead
NE8 1HH
0191 433 3000
Information Commissioner's Office
The Information Commissioner is the UK's independent body for upholding information rights. Visit their website to find out more about your rights under Data Protection law, and what to expect from us.
For privacy practices or data protection rights concerns, contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113 or 01625 545 745